You are asking yourself why you need a Content Management System (short CMS) and what does it provide? In short: a CMS manages the content of a website. Through a web-interface, all contents can be created and edited.
Contents, structure and layout are filed separately – a further characteristic of the CMS: the whole page will not have to be generated if the style changes. Navigation points can be created in an online-administration part (the so-called “backend”). These can also be activated with a few clicks – and deactivated again at the end. The changes are online and can be viewed right away.
You work with a graphic user interface when generating the texts. Also the interface - known from text processing programs - eases the formatting of your text. You do not need HTML skills here.
All contents of an internet appearance are saved in databases. It is then possible to show the display in different formats. Besides the normal view of the website, a special format for printing or an option for mobile phones/WAP respectively PDA’s is provided.
Why spend time on work, which others have already done? Through the CMS, contents can be reused. The system reads notifications of external websites and integrates them to the preferred space. Your internet appearance gains more up-to-dateness.
Sometimes it is essential for contents to be available from a certain point of time or to be removed from the website after a period of time. By using the integrated timing, contents can be added to the website at a defined date.
So-called “modules” allow upgrading the system. Changes to the actual core system are normally not necessary. That means that even with few technical skills, the site can be functionally upgraded at any time.
A website is best in respect of content, when the competences are integrated from all areas of businesses. Trust is good, control is better. For example: If a staff member of the production department creates a text (“author”), this has to be approved by a person in charge of the internet appearance (“editor”). The designer provides the image which is consistent with the content. The webmaster takes care of basic changes intended for the website. Thanks to the Content Management System, role-based access rights are easily implemented.